County Waterford Festival of Food Company CLG.

 Festival Administrator Job Description

Reporting to the Festival Director, the Festival Administrator will have responsibility for supporting the Festival Director in all aspects of the running of the West Waterford Festival of Food, and its associated projects. The role is dynamic and calls for flexibility in terms of work volume and schedule, as the demand changes based on project development throughout the year.

Principal Responsibilities:

 The Festival Administrator will support the Festival Director in fulfilling the overall operations of the administration of the festival and its associated projects. This role includes office management, book keeping, working on the festival programme with the Festival Director, implementation of the festival programme, marketing and social media, development and administration of  the Taste Waterford network.

Duties and Responsibilities:

Office Management: The Festival Administrator will work with the Festival Director to ensure the smooth running of the office, including management of any staff, interns and volunteers as required.

Administration: The Festival Administrator will carry out the administration of the Festival and Taste Waterford initiatives, including book keeping and invoicing, managing audience, stakeholder, member and other relevant databases, dealing with correspondence and queries, and dealing with the public.

Funding: Work with the Festival Director to apply for relevant grants and undertake grant administration. Work with the Festival Director on additional funding streams such as sponsorship.

Programmes: The Festival Administrator will support the Festival Director in developing the Festival and any other Programmes, gathering content for design and print, liaison with the community, manage travel and accommodation logistics for visiting chefs and others, make sure events are well organised and resourced, communicate with stakeholders, including venue owners and managers, and work across all areas to deliver a successful festival and additional initiatives.

Communications: Communicate with and motivate stakeholders to successfully deliver all programmes. Work with the Festival Director and the designated PR firm to promote the communications of and publicity for the Festival and Taste Waterford initiatives.

Post Event: Work with the Festival Director to create Post Event reports, fulfil the necessary paperwork for funders and sponsors, make sure all stakeholders and participants are thanked, and create internal reports for learning and moving forward and have the accounts  prepared so that they can be  put together by the accountants engaged by the Company .

General:. Support the Festival Director in liaising with involved organisations (Chamber of Commerce, Waterford City and County Council, Visit Waterford, Failte Ireland, EHO, Gardaí etc) in relation to insurance, traffic management plans, waste management plans, promotional campaigns, trail development, member initiatives etc.

Delegation: Some of these duties may, at times, be delegated to other staff members and / or contractors / consultants.

Experience / skills required:

• Strong administrative and organisational skills
• Experience in book keeping and / or working with a book keeping system. Experience with SAGE is of benefit. Experience in working with and understanding of basic accounting documents such as Cashflows, P&L’s and Balance Sheets.
• Excellent project coordination, time management and organisational skills with the ability to juggle and prioritise multiple projects
• Attention to detail and concern for accuracy
• Must have good communication skills, be personable and service focussed
• Must be a self-starter – proactive and driven, with a strong work ethic, a high level of motivation, a strong sense of urgency when needed and to consistently meet deadlines
• Ability to delegate responsibilities and foster positive, productive relationships and teamwork amongst staff, contractors and volunteers
• Must be available to work evenings and weekends on occasion, and have total availability in the run up to, and the weekend of, West Waterford Festival of Food which typically runs in April.
• Knowledge of MS Word, Excel, PowerPoint and social media platforms. Experience of working with Ecwid is of benefit.
• Good experience and knowledge of the food community is of benefit

This is a part time position which flexes according to the annual calendar.  There are minimal hours in the summer months and it becomes close to full time leading up to the Festival of Food in April. It equates to 40% of a fulltime role.

Please send CV and application by email only to ceo@waterfordfestivaloffood.com by closing date of 18th November.